Required Reading:
Documenting Your Work

Why we’re doing this:
We will develop our professional skills by practicing digitally archiving our work. It is important to learn how to create effective high-quality photos because it will not only prepare us for the basic requirements of being an arts professional, it is also a skill that will help you in any field.

What’s required:

  1. We will do this once at midterm, and once at the final: Scan or photograph (I recommend scanning – it’s easier) all the pages in your sketchbook, AND all the paintings. The files must be 300dpi and at least 8 inches on its short edge. Make sure the color settings are set correctly with the scanner (do a test scan to see if it is working), or if you are photographing, make sure the lighting is even and/or that you are color-correcting in Photoshop. The images you submit must look like your original artworks.
    Photoshop is available in the computer lab — the code to get into the lab is as follows:
    4, 5+1 (pressed together), 2+3 (pressed together)
  2. Be sure to crop the images to include only the drawing (no spiral bindings or space beyond the page).
  3. Save all these files to a DVD or a thumb drive (note: I will not be returning the disks/drives).
    All the pages from your other sketchbook should be named as follows:
    (it starts with your last name in CAPS, then has a number)

    Make sure that files are sized correctly. If you have any questions, please let me know. 
    Resizing in Photoshop: //
    Saving an image for the screen: //
  4. Label the DVD with your full name, “Course Title Documentation – Midterm (or Final), Fall (or spring) 20##”
  5. Make a copy of the documentation disks for your own files (you will not receive your disk back). This is a good habit to build because you will need access to all your artwork when you create a website your senior year (and students often loose/break hard drives on which all their work is stored).
  6. Bring the DVD/thumb-drive to class as scheduled.
  7. Arrive with the project finished – do not label it or burn it in class. We will turn these in a the very start of our session.

Grading Criteria (20 points):


– 2 day Amanda figure painting
– Selfies 1-5
– Reflected Light Still Life
– All “White Whine” brainstorming sketches
– an in-progress photo of your mural
– Emily figure painting (1-day)
– Lydia Davis Painting


– everything we completed after midterm


How to scan in the McCuskey Computer Lab:

  1. Open Photoshop
  2. Go to File > Import > EPSON Perfection 2400
  3. Make sure to scan at 300dpi
  4. Click Preview if necessary
5. Click Scan when you are ready to Scan


How to COMBINE multiple scans into a single image (if your sketchbook doesn’t fit nicely on the scanner):

  • Scan both halves of the drawing. Keep both files open.
  • Follow the directions in this video (it can take a little while to load)://


I scanned this sketchbook page (this would get an “A”):
This is what the student turned in (this gets an “F”):

This image is poorly lit, poorly cropped, crooked, it has a date/time stamp (NEVER turn on your date/time stamp when documenting artwork).  Additionally, the file was mis-labeled.